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Administrative Assistant for Law Firm (Part-time)

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Location
Needham, MA
Hourly
$30.00 - $30.00
Job Type
Contract
Date
Jun 14, 2018
Job ID
2600461

Top rated niche law firm seeks part-time administrative assistant.
 

Position: Administrative Assistant (PT)

Company: Law firm specializing in M&A and other transactions for entrepreneurs and early stage companies, venture and private equity firms. Eight attorneys.

Location: Needham, MA

Schedule/Hours: Approximately 1 to 2 days per week.  Requiring one full day on-site on Wednesdays 9-5.  Additional hours outside this day would be variable and flexible.

Pay rate: $30/hr

Job Description: Administrative Assistant will cover the one day that the current Office Manager is out of the office.  Will perform a variety of administrative and clerical tasks.  Duties of the Administrative Assistant include providing support to the law firm’s attorneys and managers, assisting in daily office needs and managing law firm’s general administrative activities.

Responsibilities:
  • Answer and direct phone calls
  • Organize and schedule appointments including arranging refreshments
  • Plan and calendar meetings externally and internally
  • Write and distribute emails, correspondence memos, letters, faxes and forms
  • Maintain a filing system
  • Order office supplies and research new deals and suppliers
  • Maintain contact lists
  • Scan, copy and print Legal Documents
  • Enter time sheets
  • Prepare and edit client invoices
  • Provide general support to clients and visitors
  • Act as the point of contact for clients
  • Maintaining strict confidentiality requirements of law firm
  • Help with periodic events, including lunch and breakfasts with guest speakers 
  • light clean up around the office to maintain the professional environment 

Qualifications:

  • Proven experience as an administrative assistant, office administrative assistant
  • Knowledge of office management systems and procedures
  • Proficiency in MS Office (Word, Excel PowerPoint, Outlook)
  • Excellent time management skills and the ability to prioritize work
  • Attention to detail and problem solving skills
  • Excellent written and verbal communication skills
  • Strong organizational skills with the ability to multi-task
  • Additional qualifications as an Administrative Assistant or Legal Secretary a big plus
  • Working knowledge of office equipment:  copiers, printers and fax machines