Register/Login

Job Postings

Executive Administrative Assistant (Part - Time Virtual)

Twitter Facebook
Location
Alexandria, VA
Job Type
Temp To Perm
Date
Jun 11, 2018
Job ID
2603818
Management consulting firm based in Alexandria, VA is looking for an Executive Administrative Assistant 

Company: Management consulting firm working with government clients 

Location:  Virtual but must be available to support the company executives in person on request (must be in the DC metro area

Hours/Schedule: 20 hours week 

Rate:  $40/hour

Job Description: Pro-active, polished and experienced Executive Assistant is currently needed to support a fast-growing successful company. The candidate should have a positive attitude and excellent communication skills.

Responsibilities: 
 
  • Monitor multiple email accounts, follow-up and respond to inquiries, requests and issues
  • Manage President and Vice President’s calendars, schedule appointments
  • Anticipate the needs and requirements of the President and Vice President as necessary
  • Prioritize information for attention
  • Make travel arrangements (flights, hotel, transportation)
  • Prepare meeting materials (memos, handouts, presentations)
  • Coordinate conference calls, webinars and interviews
  • Promptly respond to staff inquiries
  • Review and approve timesheets and expense reports on behalf of the executives.
  • Work with staff to ensure they are prepared for meetings with executives before they occur
  • Professionally represent the company executives to clients, staff and other stakeholders
  • Facilitate internal communication and build relationships with stakeholders and external partners
  • Suggest more efficient ways to run the office
  • Ensure time sensitive requests are completed on-time

Qualifications:
 
  • Bachelors degree
  • A minimum of 5 years proven work experience as an Executive Assistant, Executive Administrative Assistant or role that demonstrates similar requirements.  Experience working for a business owner would be a plus.
  • Excellent communication skills - both oral and written
  • Excellent organizational skills with an ability to think proactively and prioritize work
  • Office management experience such as preparing and reviewing invoices, creating and reviewing expense reports, reviewing and approving timesheets.
  • Ability to exercise judgement and maintain highest levels of confidentiality
  • Ability to anticipate the needs of executives and be proactive in providing solutions
  • Proficiency with online calendars, cloud systems, and communication tools such as Google suite of tools and Slack
  • Experience using office equipment, including printers and fax machines
  • Strong communication skills (via phone, email and in-person)
  • Experience exercising discretion and confidentiality with sensitive company information